Engagement of an Administrative and Grant Specialist to provide technical support to the Business Official in ensuring that all award and NOA terms and conditions are met.
We are implementing a CDC supported 5-year project to deliver client-centered high quality comprehensive HIV care and treatment and laboratory services to reach the UNAIDS 95-95-95 targets and end AIDS by 2030. This project employs a patient-centered approach that integrates contextual health systems strengthening with comprehensive HIV care, including critical services mainstreamed towards those infected and affected by HIV.
Coordinates, manages, and leads grant development teams of key internal and external stakeholders that may include our programme.
Support the BO to ensure that all award and NOA term and conditions are met.
Develop a tracker to keep tab on actions pending and resolved throughout the duration of the grant.
Support the BO toward ensuring that all obligation and timelines for reports are met.
Assist the BO in the preparation of grant related reports for submission to USG.
Periodically prepare grant performance report for submission to the BO and PI
Support capacity building training of staff on grant management procedures and USG regulations.
Assist in editing sections of grant proposals such as budget narratives, personnel description sections.
Gather supporting material for grant proposals such as (but not limited to) job descriptions, resumes, maps, organizational charts, bibliographies, tables of contents, budgets and other forms.
Maintain the necessary records, files, reports, databases and resource material pertinent to grants office activities to ensure effective N-SHIP operation and compliance with government and donor regulations
Participates in meetings and assists in strategic planning and provides guidance and instructions on Federal and CDC/PEPFAR regulations, policies and procedures to PMT and recommends procurement and financing alternatives vis-à-vis appropriate instrument type to achieve N-SHIP goals.
Develops and maintains a grant management system for funded grants that includes report due dates, budget adherence, impact of grants, and any other grant requirements.
Continually promotes grant opportunities and provides professional development and grant training for staff.
Perform other duties as assigned.
Qualifications & Skills:
Bachelor’s degree in social sciences, health science, business administration, public Administration, Finance, or a relevant field.
Minimum of 5 years of experience related to grant development, grant opportunity searches, grant writing experience including Federal, State, and Private Sources.
Experience in grant management especially USG funded grant is an added advantage
Possession of accounting certification from a professional body is an added advantage.
Knowledgeable of funding sources, compliance issues, and legal and fiscal policies of funding sources and appropriate government agencies;
Ability to work independently, under pressure and meet deadlines;
Knowledge of and demonstrated proficiency in the use of modern office software
Demonstrated advanced level competencies using spreadsheets; experience in grant program planning and analysis; ability to communicate effectively, both orally and in writing; ability
Excellent interpersonal skills
Ability to organize, prioritize and manage multiple projects independently, often with tight deadlines.
Ability to work successfully in a multi-cultural environment
The key deliverable of the consultancy is to facilitate and monitor the progress of training and organizational
Quarterly update on grant writing
Monthly update and accountability of the developed and approved gant chart
Contracting & Accountability:
The officer will be accountable to the National Coordinator reporting directly to the National Coordinator through the head Programme Development and Administrative unit
S/he will be paid competitive fees for the agreed duration based on qualification and experience.
Deadline for submission of application for this position is 5.00pm, Monday 10th October 2022. Any application sent in after the set deadline will be disqualified.
How to apply
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